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Drawn by a licensed architect Move-In / Move-Out Inspection Checklist · $12 Browse the collection
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The walk-through, documented properly

The deposit dispute is won at move-in.

When a security-deposit deduction gets challenged, the landlord who wins is the one with the record: what condition every item was in at move-in, what condition it came back in, and notes from both walk-throughs. This workbook is that record — 60 items, room by room, rated twice, with automatic CHANGED flags, your proposed charges, and the deposit math done for you.

Available soon See what's inside
Instant download · Excel .xlsx · no macros60-item inspection register (8 rooms) + a deduction summary + a live dashboardCHANGED flags, charges by room, and the estimated refund figure themselves
Move-In / Move-Out Inspection Checklist cover

Wear and tear is an argument.
A rated, dated, two-column record is evidence.

The actual file

This is exactly what you download.

Move-In / Move-Out Inspection Checklist — the actual workbook, full size
How it works

Rate it twice. The workbook does the rest.

An inspection register you walk at move-in and again at move-out, a deduction summary against the deposit, and a dashboard — not another static PDF form.

01

Walk the unit at move-in

60 items across Entry, Living Room, Kitchen, Bedrooms, Bathrooms, Laundry, Exterior, and Systems & Safety. Rate each Good, Fair, Poor, or N-A and note anything that isn't perfect.

02

Walk the same list at move-out

Rate every item again. When the move-out rating is worse than move-in, the CHANGED flag trips automatically and the row lights up — those are the rows to look at hard.

03

Charge only past normal wear

Enter a proposed tenant charge on rows where damage goes beyond ordinary use. A CHANGED flag with no charge is a judgment call you're allowed to make — the sample shows several.

04

Read the deduction summary

Charges roll up by room with each room's share, against the deposit you hold: estimated refund to the tenant, or the balance due if charges exceed it.

05

Feed the deposit ledger

This workbook is the condition evidence; record the deposit itself, the agreed deductions, and the refund in the Security Deposit Ledger — they're built to work together.

06

Track the inspection itself

The dashboard reads completion live — 54 of 60 rated means the walk-through isn't finished — plus changed items, the ratings mix, and the largest proposed charges.

What's inside

Four tabs. Zero macros. Every flag a live formula.

  • DashboardMove-out completion % and proposed-charges heroes, a three-verdict strip, a 6-KPI ribbon, condition by room, the largest charges, and the move-out ratings mix — every number live.
  • Inspection Register60 pre-loaded items plus spares: move-in rating and notes, move-out rating and notes, the auto CHANGED flag, and your proposed tenant charge — one row per item.
  • Deduction SummaryCharges by room with shares, deposit held, estimated refund or balance due — and the hand-off note to the Security Deposit Ledger for the deposit-side record.
  • How to UseQuick-start, the rating scale, the CHANGED logic, the deduction math, the unlock password, and the disclaimer. Wear-vs-damage rules vary by state — verify yours.
Inside Move-In / Move-Out Inspection Checklist
Get it now
$12 · one-time

Move-In / Move-Out Inspection Checklist

$12, once. The fifth piece of the Landlord / Property Ops Pack — with the Rental Property Tracker, the Security Deposit Ledger, the Tenant Screening Tracker, and the Lease Renewal Tracker. Built for long-term rentals.

Available soon
Instant download · Personal/single-business license · A documentation tool — NOT legal advice. What counts as damage vs normal wear, what may be withheld, itemization requirements, and deposit-return deadlines vary by state; verify your jurisdiction and use an attorney for deduction letters.
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